Please download the pdf file at the top or the bottom of this page, sign it, and email it to me at hello@pedropalmaphotography.com
You can easily download, and sign it on your phone using Adobe Fill & Sign. You can download this app for free on either App Store if you have an Iphone, or Google Play if you have an Android phone. Please contact me if you need assistance, and I will send you an explanatory guide that will help you go through this process. If it’s your preference, you can print it out, and email me a signed copy.
Documentary Family Photography Client Contract
This agreement is between ______________________________________ (hereafter “Photographer”, “The Photographer”, or “Photography Company”) and _________________________________ (hereafter referred to as CLIENT”).
1. Scope of Work:
This contract is for services and products related to a photography shoot (hereafter “shoot”, or “the shoot”) to take place at the following time, and location.
PHOTOGRAPHER and CLIENT are to arrive for the SHOOT at ______________________________ (time) at ________________________ (place).
PHOTOGRAPHER agrees to provide no fewer than _________ photos for CLIENT to view after the shoot, and is not required to provide more than this number of images. PHOTOGRAPHER will perform basic post processing or digital image editing services on these photos where artistically necessary.
2. Fees:
In consideration for the photography services provided by the PHOTOGRAPHER, CLIENT agrees to pay the sum of _______________ . CLIENT agrees to pay the PHOTOGRAPHER a non-refundable initial payment totalling 25% (twenty-five-percent) of the total price of the photography services upon signing this contract. The initial payment reserves the PHOTOGRAPHER’s time and is not a retainer or deposit. PHOTOGRAPHER agrees to not advertise availability of this same time slot to any other potential clients. If CLIENT cancels this shoot for any reason, the initial payment will not be returned to CLIENT.
The balance of the payment for photography services must be paid in full no later than 48 hours (forty-eight hours) prior to the SHOOT detailed in section 1: Scope of Work. If CLIENT chooses to purchase more Prints, Photo-Books, or any other Products, separately after the SHOOT, payment for those Products is due immediately after the order has been made and must be completed before the PHOTOGRAPHER proceeds with the service. Payment for online orders though the PHOTOGRAPHER’s Website or Online Gallery is made immediately before the order is completed.
3. Work Product
Photographer will deliver the photos to CLIENT no more than fifteen days (15 days) after the date of the SHOOT. PHOTOGRAPHER will deliver the Printed Photos and the Photo-book no more than thirty days (30 days) after the date agreed with the CLIENT for an In Home Consultation.
All photos delivered to CLIENT are licensed for CLIENT’s personal use only. Photos from the SHOOT to be delivered to the CLIENT are all included in the price for the photography services.
Because all the Photos, the Prints, and the Photo-Book are included in the price for photography services, the following will constitute the entirety of photos, Prints, and Photo-Book to be delivered to CLIENT and licensed for personal use only.
How many photos, included in the price, will be licensed to CLIENT, and in what resolution?________________________________________________________________________________________________________________________________________________________
How many prints, included in the price, will be delivered to CLIENT, in what sizes, and what materials will be used for printing?________________________________________________________________________________________________________________________________________________________
How many photo-books, included in the price, will be delivered to CLIENT, in what sizes, and what materials will be used for printing?________________________________________________________________________________________________________________________________________________________
CLIENT understands and agrees that prints take longer for delivery. PHOTOGRAPHER must deliver photos in a reasonable amount of time after the CLIENT has made a final order. Due to the high quality of the prints, it takes fifteen days (15 days) alone for the printing lab to process the order.
4. Indemnification:
4.1 - PHOTOGRAPHER and CLIENT agree that PHOTOGRAPHER is under no obligation to capture any specific moment or pose or person(s) during the SHOOT.
4.2 - If PHOTOGRAPHER is unable to perform the services in this contract due to any cause outside its control, CLIENT agrees to indemnify PHOTOGRAPHER for any loss damage or liability; however, PHOTOGRAPHER will return in full all payments made by CLIENT to PHOTOGRAPHER in relation to this SHOOT.
4.3 - CLIENT agrees to indemnify and hold harmless PHOTOGRAPHER for any liability, damage, or loss related to technological failure, including data loss.
4.4 - CLIENT understands and agrees that PHOTOGRAPHER is not required to maintain copies of the photos from this SHOOT sixty days (60 days) after the photos have been delivered to CLIENT.
4.5 - CLIENT agrees to hold PHOTOGRAPHER harmless for any personal injury which may occur as the CLIENT poses or works with PHOTOGRAPHER.
4.6 - PHOTOGRAPHER will strive to present photos in a workmanlike manner but is not required to cater to specific aesthetic preferences of CLIENT.
5. Duty of Client
CLIENT will obtain all permissions necessary for PHOTOGRAPHER to photograph at the SHOOT.
PHOTOGRAPHER has no duty to obtain permission of parks, play grounds, beaches, reception centers, churches, buildings, properties, or other locations to operate thereon. CLIENT understand and agrees that any failure to obtain these permissions resulting in fines to PHOTOGRAPHER, or which prevent PHOTOGRAPHER from photographing the event(s) is not the fault, liability, or responsibility of PHOTOGRAPHER.
6. Exclusive Photographer
CLIENT agrees and understands that no other party other than PHOTOGRAPHER may take pictures of any poses, lighting situations, or setups made by the PHOTOGRAPHER. This slows down the PHOTOGRAPHER’s work and violates the PHOTOGRAPHER’s right to take pictures of the event. CLIENT agrees to take responsibility for insisting that no person(s) get in the way of the PHOTOGRAPHER or take pictures in these situations.
7. Model Release
CLIENT grants permission to PHOTOGRAPHER and its assigns, licensees, and sublicensees, permission to use CLIENTS’s image or likeness in any and all forms of media for commercial purposes, advertising, trade, personal use, or any and all other uses. Therefore, PHOTOGRAPHER may use CLIENT’s likeness and image on PHOTOGRAPHER’s website or other advertising. PHOTOGRAPHER may sell photos containing CLIENT’s likeness to third parties.
8. Assignability and Parties of Interest
CLIENT agrees and understands that, unless otherwise specified in this Contract, CLIENT is not contracting for a personal service that will be performed by any specific photographer. PHOTOGRAPHER may sub-contract or assign this contract to any second-shooter, PHOTOGRAPHER may assign any photographers associated with the PHOTOGRAPHY COMPANY to perform its duties under this contract. All photographers must be capable and competent to perform the services in a workmanlike manner.
Photographer Signature _____________________________________________ Date: __________
CLIENT Signature __________________________________________________ Date: __________
Pedro Palma
Documentary Family Photography Session